Procurement

Our procurement framework complies with the policies and directives of the Victorian Government Purchasing Board, established under the Financial Management Act 1994.

Our procurement framework is supported by five policies:

  • Governance – procurement is embedded across the organisation and aligns with business planning. It focuses on strategic planning and transparency to provide a consistent market approach and better procurement decisions.
  • Complexity and capability assessment – procurement decisions assess the complexity and the capability of the entity to conduct the procurement. Procurement only proceeds when an organisation determines it has the necessary capability to meet the complexity of the procurement activity.
  • Market analysis and review – market analysis determines the capacity of the market to supply and the opportunities for market-based solutions. A review of requirements and processes in response to market analysis determines the most appropriate path to market.
  • Market approach– we use a structured, measured approach to informing, evaluating and negotiating with suppliers.
  • Contract management and contract disclosure– contract management is escalated to a high-level consideration early in the planning process to arrive at an integrated end-to-end procurement framework.
Directives

All procurement activity must meet the following directives.

  • Value for money – this means making a balanced judgement of a range of financial and non-financial factors, taking into account the mix of quality, cost and resources; fitness for purpose; total cost of ownership; and risk.
  • Accountability – the Accountable Officer has the flexibility to conduct procurement activities using appropriate capability to provide value-for-money outcomes.
  • Probity– high standards of behaviour and actions in the conduct of procurement processes, including equity, confidentiality, avoiding conflicts of interest, and consumer/supplier confidence in the integrity of government procurement processes.
  • Scalability– the relationship between the complexity of a procurement project and the capability of the organisation to conduct it to achieve a good procurement outcome.
Social Procurement Strategy

VFMC has prepared a Social Procurement Strategy that describes the Department’s approach to planning, staff and stakeholder communication and education, supplier communication, measurement and reporting.

Social Procurement Strategy summary

Forward Procurement Plan

We publish a summary of VFMC’s forecast procurement activities in accordance with the Victorian Government Purchasing Board’s governance policy.

The current Forward Procurement Activity Plan is provided solely for informational purposes. It should not be relied upon for any reason.

All planned procurements are subject to change at any time at the Corporation’s discretion.

All published estimated market release dates are indicative only, and are subject to endorsement of a suitable procurement strategy.

This information does not represent a solicitation or invitation to supply, or a commitment by the Corporation to purchase the described goods and services.

Procurements identified on this plan are expected to have a value greater than $100,000.

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